Printed handover forms end up in filing cabinets, get coffee-stained, or simply disappear. When you need proof of a handover months later, good luck finding it.
Without a signed record, there is no way to prove who received which equipment and when. Disputes about lost or damaged laptops become he-said-she-said.
Tracking equipment assignments in Excel is error-prone and always out of date. Multiple versions float around, and nobody trusts the data.
Open a handover form on your phone, select the recipient, and scan the equipment barcode. No paper, no printing, no filing.
The recipient signs directly on the phone screen. Every signature is captured with a timestamp and location for full traceability.
Learn about digital signatures →A professional PDF is generated automatically after each handover. It includes all details, the signature, and a complete audit trail.
Open the handover form on your phone. Select the employee, scan the equipment barcode, and fill in any additional details.
Open the handover form on your phone. Select the employee, scan the equipment barcode, and fill in any additional details.
Hand the phone to the recipient. They sign directly on screen, confirming they received the equipment in good condition.
Hand the phone to the recipient. They sign directly on screen, confirming they received the equipment in good condition.
A professional PDF is generated automatically with all details, the signature, timestamp, and location. Sent by email or saved to your asset system.
A professional PDF is generated automatically with all details, the signature, timestamp, and location. Sent by email or saved to your asset system.
A digital handover replaces paper forms when transferring IT equipment between employees. The recipient signs on screen, and a PDF with the signature, timestamp, and asset details is automatically generated and stored.
Yes. Each signature captures GPS location, timestamp, IP address, and signer identity. This comprehensive audit trail provides legally valid proof of the equipment handover.
Yes. BetterDesk's document workflow builder lets you create custom forms with your own fields, branding, and templates. You can include asset details, user information, terms and conditions, and signature fields.
BetterDesk integrates with TOPdesk for asset data and Microsoft Entra ID for user information. Completed handover documents can be automatically uploaded to TOPdesk as asset attachments.