Sign TOPdesk documents digitally
Add digital signatures to your TOPdesk workflows. BetterDesk provides legally valid signature capture with automatic location, timestamp, and a full audit trail.
- Data processed inside the EU
- Signatures with time, location and IP
- Runs on your existing TOPdesk
Paper signatures slow everything down
Paper-based signatures
Printing forms, collecting wet signatures, scanning them back in, and filing them away. It's a tedious process that wastes time and paper.
No audit trail
Paper signatures don't prove when or where they were collected. If a dispute arises, you have no reliable evidence of the signing context.
Manual document handling
Every signed document has to be manually scanned, uploaded to TOPdesk, and linked to the right asset. Steps get skipped and documents get lost.
BetterDesk: digital signatures for TOPdesk
Capture signatures directly on your phone or tablet screen. Every signature is timestamped, geolocated, and stored with a complete audit trail.
Sign on Screen
Draw your signature directly on the device screen. Works on any phone or tablet, no special hardware or stylus needed.
Automatic Location & Timestamp
Every signature is automatically enriched with GPS coordinates, date, time, and signer information. No manual entry required.
Complete Audit Trail
Every signed document generates a legally valid PDF with embedded signature data, location proof, and a complete chain of custody.
From paper to digital in three steps
Replace paper forms with digital signatures that sync directly to TOPdesk.
- 01
Create a Document Flow
Build a digital form in the BetterDesk dashboard using drag-and-drop. Add signature fields, asset scanners, and recipient selectors.
- 02
Collect Signatures
Open the document flow on your phone. Fill in the details, scan the asset, and let the recipient sign directly on the screen.
- 03
Auto-Generate & Deliver
BetterDesk generates a signed PDF with the full audit trail and uploads it to TOPdesk automatically. No scanning or manual uploading needed.
Modernize your signing process with confidence
Legally valid signatures
Every signature captured through BetterDesk includes a comprehensive set of metadata that establishes legal validity. GPS coordinates confirm the signing location, timestamps record the exact moment of signing, and signer identity is verified through authenticated sessions. This combination of evidence creates a stronger proof of signing than traditional wet signatures on paper, which can be easily disputed without context about when, where, or by whom they were made.
Complete audit trail
BetterDesk automatically generates a detailed audit trail for every signed document. This includes the full chain of custody from document creation to final signature, along with IP addresses, device information, and session data. The audit trail is embedded directly in the generated PDF and stored in your TOPdesk environment. When internal auditors or external regulators request documentation, you can produce a complete, tamper-evident record of every signing event.
Sign in seconds, not days
Paper-based signing workflows can take days or even weeks when documents need to be printed, physically transported, signed, scanned, and filed. BetterDesk compresses this entire process into seconds. The signer draws their signature directly on the device screen, and the completed document is generated and delivered automatically. For IT teams processing multiple asset handovers per day, this acceleration translates into significant time savings and faster equipment deployments.
Reduce paper waste
Every digital signature eliminates the need for printed forms, physical filing, and document scanning. For organizations processing hundreds of asset handovers per year, the reduction in paper consumption is substantial. Beyond the environmental benefit, going paperless also eliminates the cost of printing supplies, physical storage space for filing cabinets, and the risk of document loss or damage. Your signed records are stored securely in digital form and accessible from anywhere.
One price, everything included
Unlimited users, documents, assets and document flows
10% off when you pay yearly
30 days free. No credit card needed.
See what's includedDoes anything change in TOPdesk?
No. BetterDesk talks to your existing environment through the API and writes back to the same records. No fields are added, no settings changed, and there is nothing to migrate.
Frequently asked questions about digital signing with TOPdesk
Everything you need to know about digital signatures with TOPdesk via BetterDesk.
With BetterDesk you can sign TOPdesk documents digitally. Create a document workflow in the dashboard, open it on your phone, and let the recipient sign directly on the screen. The signed PDF is automatically uploaded to TOPdesk.
Yes. Every digital signature includes GPS location, timestamp, IP address, and signer information. This creates a complete audit trail that serves as legally valid proof of signing.
No. BetterDesk works as an add-on to TOPdesk. You don't need to change anything in your TOPdesk environment. Signed documents are automatically attached to the correct asset in TOPdesk.
You can sign digitally on any device with a touchscreen. The BetterDesk app is available for iOS and Android, and the web dashboard works in any browser. No special hardware or stylus needed.
BetterDesk costs €299 per month, with everything included and unlimited: digital signing, barcode scanning, document flows and the mobile app. There are no tiers and no add-ons. Pay yearly and you get 10% off. You can try it free for 30 days.
Ready to go paperless with TOPdesk?
Add digital signatures to your TOPdesk workflows today. Set up in minutes, no changes to TOPdesk required.