The moment someone saves the spreadsheet, it's already stale. New assets, reassignments, retired equipment, nothing updates in real time.
Multiple people editing the same file leads to overwritten changes, duplicate rows, and conflicting versions. Who has the latest copy?
When an asset goes missing, there's no record of who had it, when it was assigned, or who signed for it. Excel doesn't track history.
| Feature | Excel | BetterDesk |
|---|---|---|
| Real-time asset data | ||
| Barcode & QR scanning | ||
| Digital signatures | ||
| Full audit trail | ||
| Multi-user editing | Limited | |
| Mobile app access | Limited | |
| TOPdesk integration | ||
| Automatic document generation | ||
| No setup required | ||
| Free to use |
Asset information syncs directly from TOPdesk. Every scan, assignment, and status change is always up to date. No manual updates.
Point your phone camera at any barcode or QR code to pull up the asset instantly. No more scrolling through thousands of rows.
Learn about barcode scanning →Generate handover documents, receipts, and reports automatically with digital signatures. No more copy-pasting data into Word templates.
Link your TOPdesk environment. BetterDesk syncs your assets, users, and organizational structure automatically.
Link your TOPdesk environment. BetterDesk syncs your assets, users, and organizational structure automatically.
Use the mobile app to scan barcodes, view asset details, and process handovers. Every action is tracked with a timestamp.
Use the mobile app to scan barcodes, view asset details, and process handovers. Every action is tracked with a timestamp.
Create handover forms with digital signatures that auto-fill asset data. Export to PDF or push directly to TOPdesk.
Create handover forms with digital signatures that auto-fill asset data. Export to PDF or push directly to TOPdesk.
Excel spreadsheets become outdated the moment they're saved. Multiple people editing the same file causes version conflicts and data loss. BetterDesk provides real-time data, barcode scanning, and automatic document generation, eliminating manual entry errors.
BetterDesk connects directly to your TOPdesk environment and imports all existing asset data automatically. There's no manual data migration needed. Your assets, locations, and assignments are synced in real-time.
BetterDesk costs €99 per month for unlimited users. When you factor in the time saved on manual data entry, eliminated errors, and automatic document generation, most teams see a positive return within the first month.
BetterDesk offers mobile barcode scanning, digital signatures with audit trails, automatic PDF generation, real-time data sync with TOPdesk, user directory integration with Entra ID, and a full mobile app, none of which are possible in Excel.